Easy Directory in Microsoft Teams
Personal shared Mailbox
The contacts displayed in Easy Directory are centrally managed and provided by the administrator for all users. Additionally, users can display contacts from their personal mailbox or a shared mailbox.
To add a new contact source, simply click on Add Shared Mailbox to integrate a new shared mailbox.
Enter the email address of the shared mailbox in the designated field. Once the shared mailbox is added, it may take a few moments for all associated contacts to be imported into Easy Director.
Once the contacts are successfully imported, you can view an overview of all connected contact sources. These sources can be removed at any time if needed
Search modes
Easy Directory provides a wide range of search methods, enabling you to locate any contact or group of contacts quickly and precisely. These search methods can also be combined to refine your results and ensure you find the exact contact you need.
Filter
Targeted Contact search
The contact search feature allows you to efficiently locate a specific contact with ease.
Contact Type search
The contact type search allows you to view all contacts from a specific contact source.
Tag-Based search
The tag search feature enables you to display all contacts associated with a specific tag.
Company-Based search
The company search feature allows you to view all contacts associated with a specific company.
Country-Based search
The country search feature enables you to display all contacts from a specific country.
City-Based search
The city search feature allows you to display all contacts from a specific city.
Postal code search
The postal code search feature enables you to display all contacts associated with a specific postal code.
Office search
The office search feature allows you to display all contacts from a specific office.
Department search
The department search feature allows you to display all contacts from a specific department.
Job title search
The job title search feature allows you to display all contacts with a specific job title.
Sort
After applying your filters, you can sort the displayed contacts according to your preferences. The following sorting options are available:
Relevance
Display Name
Given Name
Surname
Company
Department
These options help you organize your contact list for easier navigation and access.
Views
In addition to the standard views, Easy Directory now allows you to configure and create personalized views, enabling you to save and tailor settings to your specific preferences.
Grouped views
Group views provide a structured overview of contacts organized into specific groups. This feature allows you to quickly identify and access all contacts associated with a particular group. Groupings are available for:
Tags
Companies
Departments
This functionality ensures a clear and efficient way to manage and navigate grouped contacts.
Presence view
The presence view allows you to quickly determine whether a contact is available or currently engaged in a meeting, providing real-time visibility at a glance.
Full screen view
If the filter options feel overwhelming, you can switch to the full screen view to hide them and enjoy a cleaner, distraction-free interface.
Favorite view
For quick access to frequently used contacts, you can mark them as favorites by clicking the star icon. To view all your marked favorite contacts at a glance, simply switch to the Favorite View.
Synched view
To synchronize specific contacts locally for offline access, click the cloud icon. For a complete overview of all synchronized contacts, switch to the Synced View.
Personal view
Once you have explored and adjusted the filters, sorting options, and views to your preference, you can save your customized view. This allows you to quickly access your desired setup anytime with a single click.
If the view you have created is to be visible to the administrator, this view must be marked as Public
Corporate view
The corporate view is centrally managed by the administrator and is accessible to all users. This allows departments to create a unified view and share it with all team members, ensuring consistency across the organization.
Only public views can be used as organization views
Static View
In the static view, you can add and remove individual users
Default view
The default view is always displayed as soon as Easy Directory 2.0 is started. Any defined view can become the default view
Bulk operations
With bulk operations, you can perform specific actions such as assigning tags or synchronizing contacts on multiple contacts simultaneously.
Enable bulk tagging mode
Select all contacts that should receive one or more tags
Once all contacts have been selected, you can press “Bulk Tag.”
Select the tags you want to add and press "Apply Tags"
Wait until all tags have been added
Exit “Bulk Tag Mode”
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